- Japanese citizens
Japanese citizens holding a valid Japanese passport do not need an entry visas for Austria. They are welcome to enter and stay (as visitors, tourists or business travellers) for a period of up to six (6) months as of the date of entry.
The passport must be valid at least 3 more months after the end of the intended travel and it must have been issued within 10 years.
However, any visa free stay which is longer than three months requires a direct entry to Austria from an airport outside the Schengen area and a departure from Austria to an airport outside the Schengen area.
Otherwise a visa from the respective Schengen country of departure should be obtained. For example: If a Japanese citizen holds a flight ticket from Vienna via Helsinki to Japan and if the Japanese citizen did stay in Austria longer than three (3) months, a visa issued by the Republic of Finland is required.
If Japanese citizens intend employment during their short stay in Austria which is subject to a work permit, a visa is required. The work permit issued by Public Employment Service Austria ("AMS - Arbeitsmarktservice") has to be attached to the visa application.
Visa applications of Japanese citizens are free of consular fees.
Any stay in Austria beyond six months as of the day of first entry is subject to a residence permit.
Also 2 consecutive stays over a total period of more than 6 months require a residence permit if the reason of the stays was evident already from the beginning.
- General Visa Information
Introduction of the Visa Information System (VIS) on 12 October 2015
As of 12. October 2015 all applicants are required to provide their biometric data (10 fingerprints and an ICAO compliant photograph) when applying for a Schengen visa. It is a simple procedure that only takes a few minutes.
Biometric data, along with the data provided in the Schengen visa application form, will be recorded in the VIS database and stored for five years.
The VIS will contain all Schengen visa applications and the decisions taken by any Schengen State's consulate. This will facilitate visa application procedures and checks at external borders of the European Union, as well as enhance security. The recourse to biometric technology will protect visa applicants better against identity theft and prevent false identifications, This will also allow to establish more easily the lawful use of the applicants' travel history (e.g. when applying for a multiple-entry visa).
Children under the age of twelve and persons for whom the collection of fingerprints is physically impossible are exempt from the fingerprinting requirement. As are Heads of State and members of the national government with members of their official delegation and spouses if travelling for official purposes.
Visa types are:
- Schengen Visa A (Airport Transit Visa)
- Schengen Visa C (Visitor's visa, valid for up to 90 days maximum per semester) (The homepage of the European Commission provides a 'short-stay calculator' (4th paragraph) for calculating the allowed days
- National Visa D (valid for stays in Austria of 91-180 days): The national visa D is not a Schengen visa but it also permits the holder to travel to other Schengen countries and stay there within its validity for up to 90 days.
- Working Holiday Programme-visas -> is a Special type of national visa D, for more Details please see seperate chapter below.
Any stay in Austria beyond six months as of the day of first entry is subject to a residence permit.
Application forms for Schengen visa as well as for national visa D are provided at the download section at the very bottom.
- The Schengen-Area
The following countries constitute the “Schengen area” :
- Czech Republic
Not all member states of the European Union are Schengen countries. The Embassies and Consulates of the Schengen countries issue a so-called “Schengen-visa” that generally is valid for travel to ALL participating countries. Border controls take place at the first Point of entry in the Schengen area. In general there are no border controls between Schengen countries, but exceptions (temporary suspension, random checks) are possible at all times.
IMPORTANT NOTICE: Although there is no border control when traveling between Schengen countries you are under the obligation to have your passport with the valid visa on you at all times.
- Where to apply for Visas
If you wish to visit only one of the Schengen countries and that is Austria: the Austrian Embassy in Tokyo or one of the VFS visa application centers in Osaka and Nagoya (further information here: http://www.vfsglobal.com/austria/japan) will accept your applicaton.
If you wish to visit more than one of the Schengen countries, you must apply at the embassy or consulate of the country where you are going to stay longest, or in case of equally long stays the point of first entry to the Schengen area. If this is Austria: the Austrian Embassy in Tokyo or one of the VFS visa application centers in Osaka and Nagoya (further information here: http://www.vfsglobal.com/austria/japan) will accept your application.
As a general rule the visa has to be applied for in the country of your permanent residence.
National Visa D
Apply at the Austrian Embassy in Tokyo or one of the VFS visa application centers in Osaka and Nagoya (further information here: http://www.vfsglobal.com/austria/japan)
Please allow yourself sufficient time when applying for any visa and apply at least 3 weeks prior to the scheduled departure.
Please note that only applications with all supporting documents as follows below will be accepted. In some cases further documents and guarantees may be required upon preliminary examination.
The visa application has to be submitted by the applicant in person.
Attention: As of September 1st 2016 submissions of applications only by appointment!
For the online-appointment system click here: https://appointment.bmeia.gv.at/?Office=Tokio
Please note: you can apply for a Visa earliest three months prior to your journey.
- Checklist of Documents to be submitted:
- Application form, duly completed and signed by the applicant. Minors must submit the legal guardian's letter of consent. Incomplete applications will not be accepted.
- Original Passport + 1 copy, valid for at least three months longer than the validity of the visa applied for. Only passports issued within the past ten years can be accepted. Make sure it has at least 2 blank pages available.
- 1 current passport-size photo (do not cut!) according to ICAO-standard, see www.passbildkriterien.at or
- Japanese Residence Card (if applicable) + 1 copy, valid for at least three months longer than the validity of the visa applied for.
- Proof of the purpose of your visit to Austria. This can be a Tourist itinerary or a letter of invitation or a declaration of commitment (online version "Verpflichtungserklärung" or "EVE") provided by your host in Austria. (For this purpose your sponsor has to call at the Foreigners' Police Unit at the place of his permanent residence and follow their guidance.)
- Proof of sufficient funds to support yourself during your stay. Cash is not an acceptable proof. Bank account documents showing the activities on the applicant's bank account over the last 6 months are required. If you are without income as a substitute documents of your financial supporter are required (e.g. job letter, bank book, etc.). or a declaration of commitment (online version "Verpflichtungserklärung" or "EVE") provided by your host in Austria can help. (For this purpose your sponsor has to call at the Foreigners' Police Unit at the place of his permanent residence and follow their guidance.)
- Proof of accommodation (hotel reservation, lease contract, ...)
- Proof of comprehensive health insurance (travel insurance), coverage € 30.000,-- minimum (for each medical expense) plus repatriation.
- Proof of your current occupation / student status in Japan. (Original reference letter from employer; if you are self-employed: a letter from your solicitor, accountant or the Chamber of Commerce including income statement ; if you are a Student: confirmation of the school, college/university confirming your status/attendance
- Flight confirmation
- if you wish to have your original documents and the passport returned by mail: prepaid self addressed envelope, or a 'letter pack' (available at the embassy). No liability!
Please note that the applicant has to provide copies of all documents which cannot remain with the embassy (e.g. passport, residence card, bank book, etc.)!
Additional requirement for business travellers:
- Original invitation letter from your Austrian business partner bearing the signature of an authorized company's representative. The letter must specify your name, personal details and passport data, the purpose and duration of your visit and that the company will be financially responsible for you during your stay in Austria.
- an official declaration of commitment (online version "Verpflichtungserklärung" or EVE/GVE) provided by your business partner in Austria might be required. For this purpose the Austrian company inviting you would have to call on the local foreigners' police unit and follow their guideline.
Additional requirement for tourists:
- A confirmed itinerary including all destinations and hotel reservations accordingly
Additional requirements for private visitors:
- If you are lacking sufficient funds or a confirmed accomodation an official declaration of commitment (online version "Verpflichtungserklärung" or EVE) provided by your host in Austria can be required. For this purpose your sponsor has to call on the local foreigners' police unit and follow their guideline. In any case, proof of ID, proof of income and financial status and proof of housing arrangment will be required.
Additional requirements for transit travellers:
- Visa of the country of the onward Destination (if applicable)
- Consular fee
- Visa fee for all types of Schengen visas: € 60,--, to be paid in JPY
- Visa fee for the national visa type D: € 100,--, to be paid in JPY
- Visa for children under the age of 6 are free.
The consular fee for visa application applies once an application is submitted regardless of whether a visa will be issued or refused.
- Family members of EU/EEA nationals
You may be entitled to an accelerated visa procedure free of charge if you meet the following criteria:
- you are a family member of an European Union (EU) or European Economic Area (EEA) citizen; and
- that EU/EEA citizen is travelling to or is residing in a member state other than that of which he/she is a citizen of; and
- you are accompanying the EU/EEA citizen or planning to join him/her in the Schengen State of destination.
If you think you are entitled to an accelerated visa procedure you will need to show proof that you meet these criteria when you submit your visa application.
- Working Holiday Programme
The Working Holiday Programme aims for the youth’s wish of entering short spontaneous working relationships as well as using educational institutions during a cultural-touristic stay abroad. Young people between 18 and 30 years of age are supposed to be able to partially afford their own vacation while collection valuable and practical working experiences abroad and profit from local education. Therefore working or education are not the primary reason for travelling abroad, but rather emerge incidentally.
Working experiences abroad and good knowledge of foreign languages are important aspects for a successful access into working life. Moreover, this programme deepens the understanding for other countries and cultures.
The legal basis for the Working Holiday Programme in Austria was created at the beginning of 2011 with the change of the “Foreign Employment Regulation” (Ausländerbeschäftigungsverordnung, (AuslBVO)). Since then programmes with New Zealand, Korea, Hongkong, Taipeh, Israel and now Japan have become active. Those programmes are based on reciprocity, meaning that the possibility of holidays up to six months with the means of work and education is also available for young citizens of the Partner countries in Austria. Working Holiday Programme agreements with other countries might follow.
3. Execution in Austria
Citizens from countries with which Austria upholds a Working Holiday Programme are allowed to have any job of their preference in Austria (basically free of permission) during a stay of up to six months.
Exceptions only apply insofar as access restrictions to the job market (www.berufsanerkennung.at) or the field of education (www.bmwf.gv.at/startseite/studierende/academic_mobility and www.bmwf.gv.at/home/academic_mobility and www.erwachsenenbildung.at/bildungsinfo(kompetenznachweis/kompetenznachweis_ueberblick.php) exist and aren’t fulfilled in individual cases.
Applicants who fulfill the requirements receive a visa D with the remark “WHP”. Applications can be submitted at the Embassy only (see point 5a and 5b). It is not necessary to provide an 'acknowledgement of exception' (§ 3 Abs. 8 AuslBG) when applying, but it is reasonable and recommended as proof if an employer has been found already. This acknowledgement is granted by the regional office of the Austrian Job Market Service AMS at the applicant’s envisaged residence in Austria. Employers have to comply with the respective work’s pay and working conditions’ regulations, including social security.
The usage of the Working Holiday Visa does not have any impact on the regulations for a visa-free stays in Austria and the Schengen zone. The visa-free stay can be immediately before or after the Working Holiday visa. Note, in general it is required to leave Austria after 6 months latest unless you have an Austrian residence permit.
The Working Holiday visa does not grant family members or dependents of the applicant the right to travel with them.
4. Requirements for a Working Holiday Visa
- Working Holiday Applicants must be between 18 and 30 years of age. Application before the 18th birthday is possible, although usage of the visa before the 18th birthday is not allowed. A Working Holiday stay after the 31st birthday is possible as long as the visa has been issued before that day.
- Application for a Working Holiday Visa in Austria is possible from three months before and – as possible – not later than three weeks before usage of the visa.
- The visa must be used within its validity. The working relationship must end with the expiration of the visa the latest.
- The validity period of the Working Holiday Visa for Austria can’t be changed after issuance.
- The Working Holiday stay can’t be longer than six months (from the first day of entry).
- Applicants who already received a Working Holiday Visa can only apply for another Working Holiday Visa for another country. Should the applicant not be able to use the visa, it is advised to cancel the visa in order to be able to apply for the visa another time. Cancelling an already started Working Holiday stay, for example because no employment was taken up, is not possible.
- Primary occasion and reason for travelling are not employment or education.
- Applicants need to have a passport which is valid at least three months after the planned return to the country of origin.
- Applicants need to provide a return ticket or sufficient funds for the purchase of such a ticket.
- Applicants need to provide sufficient funds for the initial time of their stay in Austria in order to prove appropriate subsistence.
- Applicants need to provide sufficient health insurance.
- Applicants need to fulfill possible health and repute requirements and must not be convicted of a crime.
- Applicants receive this Working Holiday Visa free of charge.
a) Austrian citizens: Working Holiday stay in Japan:
Applicants can apply at the Japanese Embassy in Austria:
Konsularabteilung der Japanischen Botschaft
Heßgasse 6, 1010 Wien
Telefon: (+43/1) 531 92-0
Telefax: (+43/1) 532 05
- More information regarding the application of the visa as well as access to the job market is available at the Japanese Embassy in Vienna, Austria.
- Necessary documents: Information can be found on the homepage of the Japanese Embassy in Vienna: http://www.at.emb-japan.go.jp/de/20_consulate/070_Working_Holiday_Programm.html
b) Japanese citizens: Working Holiday stay in Austria:
Applicants can apply at the Austrian Embassy in Japan:
Austrian Embassy Tokyo
1-1-20, Moto-Azabu, Minato-ku
Telephone: (+81/3) 3451 8281
Telefax: (+81/3) 3451 8283
Documents to be submitted:
- Application sheet for a Visa D (LINK)
- 1 passport photograph according to ICAO-Guidelines (do not cut!)
- Valid Japanese passport (valid until at least three months after the last day of validity of the applied visa, at least two free pages) + 1 copy
- Sufficient travel, health and accident insurance for the whole stay (coverage at least EUR 30.000,-- for each medical expense, and repatriation)
- Proof of sufficient funds: applicants must be able to afford the initial time of their stay in Austria
- Proof of means of transportation to and from Austria or sufficient funds for purchasing a respective ticket
- Please note
- Holders of Schengen visas are still subject to immigration controls and are not guaranteed entry into any of the Schengen countries.
- Also please note that the information on this homepage may not always be updated or comprehensive.
- No information given on this homepage can be construed in any way as legally or any other way binding.
- Furthermore all information on this homepage is subject to change any time.