Schengen Visa Application Requirements
Please note that all supporting documents need to be presented at the Embassy in original plus one photocopy. Except your application form the following documents need to be presented by all applicants:
- Fully completed application form (English)
- Passport with at least two blank pages and valid residence permit for the UK. Note that the passport needs to be valid for at least three months beyond the validity of the requested visa. Passports which were issued over 10 years ago cannot be accepted for visa applications
- Copy of bio data page of the passport
- Copy of the UK residence permit
- Copies of previous Schengen Visa of the last three years
- One passport-size photograph according to ICAO standards and not older than 3 months. If the photos are not up to standard they will be rejected. Do not staple or glue the photo to the application form. Please make sure it is not damaged.
- Insurance certificate of an all-risk (incl. winter sports) medical travel insurance policy (valid for all Schengen countries - covering EUR 30.000,-- for your stay has to be provided)
- Prepaid special delivery envelope (if you want your passport returned by post).
List of supporting documents to be submitted by applicants for short stay visas in
United Kingdom (Edinburgh, London and Manchester)
IMPORTANT: Additional documents can be demanded in every case. Please be aware that if not all documents are submitted, processing of your application will be delayed.
Basic requirements for persons applying for a visa irrespective of the purpose of travel:
1. A United Kingdom residence permit valid for at least 3 months beyond the intended departure from the Schengen area.
2. Documentation allowing for the assessment of the applicant’s intention to leave the Schengen area
2.1. Proof of confirmed return ticket to the United Kingdom or to the country of final destination*
* If you are travelling to more than one Schengen country during your stay please provide transportation within the countries: e.g. train tickets, bus, rental car papers.
2.2. Recent (i.e. last 3 months Balance not older than one week- online printouts can be accepted) United Kingdom bank statement in the applicant’s name and address showing details and a balance showing that he has sufficient means of subsistence both for the duration of the intended stay and for the return to the United Kingdom or his country of origin, or for the transit to a third country into which he is certain to be admitted, or that he is in a position to acquire such means lawfully, in accordance with Article 5(1)(c) and (3) of the Schengen Borders Code.
If the applicant is financially supported by her/his spouse (for example if the applicant does not work herself/himself), please also provide a marriage certificate and the spouse's bank statements.
Please note that cash is not accepted as proof of sufficient means
2.3. General employment:
Recent, official and signed letter from employer (headed letter with name, position of signatory and date of issue, address, recent telephone number and registration number in the United Kingdom) and payslips for the last 3 months.
Recent letter from accountant, banker or solicitor (official headed letter with name, date of issue, address, recent telephone number and position of signatory and registration number in the United Kingdom) stating self-employment or business ownership in the United Kingdom.
letter from the tax authorities.
Recent, official and signed letter from United Kingdom school, college or university stating date of issue, name of the applicant and type of studies and number of lessons (hours) per week and attendance record
3. Airport transit:
Visa or entry permit and confirmed tickets regarding the onward journey to the final country of destination
Documents to be submitted depending on the purpose of travel
An invitation from a firm or an authority to attend meetings, conferences, proof of registration, or events connected with trade, industry or work.
Sponsorletter as well as private Bankstatements of the last three months (Balance not older than one week)
Other documents which show the existence of trade relations or relations for work purposes.
Entry tickets or registration for fairs and congresses.
4.2. Study or professional training:
A certificate of enrolment at an educational establishment (school, university, college, etc) for the purposes of attending vocational or theoretical courses within the framework of basic and further training;
student card or certificate of the courses to be attended.
documents in relation to accommodation, or proof of sufficient means to cover the accommodation.
Confirmed hotel booking for your full stay in the Schengen area or any other appropriate document stating the planned accommodation; or
booking confirmation of a European tour or any other appropriate document.
4.4. Private (family-friends) visit:
Proof of invitation*/sponsorship by means of an official form (certificate of board and lodging), if applicable,
an invitation from the host if staying with one
signed invitation letter
copy of passport
copy of Austrian registration ('Meldebestätigung')
* In some cases you might be asked to provide an “Electronic letter of guarantee“ (elektronische Verpflichtungserklärung) = EVE
This service is free of charge and provided by the local aliens police (,Bezirkshauptmannschaft’, ,Bundespolizeidirektion’, ,Bezirkspolizeikommissariat’). The authority dealing with your EVE will forward the information to the Austrian Embassy within 48 hours. You will receive an ID-number which the visa applicant should provide at the interview. Documents required for an EVE are:
- Passport or Personal ID Card
- Police registration
- Recent bank statement
- Last payslip
- Tenancy Agreement
- Passport number of visa applicant
- Date of birth of visa applicant
- Place of birth of visa applicant
- Address of visa applicant
Additional information on EVE can be found here.
Please note that “Verpflichtungserklärungen” (=’letters of guarantee’) legalized by a notary public are no longer accepted.
4.5. Medical treatment:
An official document of the medical institution confirming necessity for medical care in that institution
proof of sufficient financial means to pay for the medical treatment
proof of prepayment of medical treatment
4.6. Official delegations
travelling on the basis of an official invitation addressed to the government of the third country concerned, to participate in meetings, consultations, negotiations or exchange programs, as well as in events held in the territory of a Member State by intergovernmental organizations.
A letter issued by an authority of the third country concerned confirming that the applicant is a member of the official delegation travelling to a member state to participate in the abovementioned events, accompanied by a copy of the official invitation from the intergovernmental organization in the Member State; or Note Verbale.
Particular requirements applying to specific categories of persons
5.1. Minors (children below 18 years):
Minors travelling alone or with only one parent:
Original passports of both parents (unless one parent has the sole custody or residence order for the child);
Proof of consent of parental authority or legal guardian
5.2. Family member of EU/EEA citizen (spouses and children), who travel together (to and from) or follow the EU/EEA citizen to the Schengen area:
The EU/EEA citizen's passport and a copy thereof
Proof of residence in the UK (E.g.: Utility bills council tax or other proof of cohabitation
Proof of the family relationship:
either marriage certificate and a copy thereof (spouse) or
birth certificate and a copy thereof (children)
Adress in Austria
Covering letter from recruiting company stating the name and the rank of the seafarer
Vessel's name, vessel's arrival date in port and the date of the seafarer's joining of the vessel
5.4. Lorry drivers:
A written request from the national association (union) of carriers of the host country providing for international road transportation, stating the purpose, duration and frequency of the trips
Written request from the partner company based in the Member State
Driver's licence for international transport
5.5. Persons travelling for the purpose of carrying out paid activity or internship:
Under the national legislation of the Member States, some paid activities or internships require the applicant to provide a work permit or a similar document: please check the website of the Member State concerned).