An "authentication" is a governmental act by which a designated public official (e.g. consular officer at an embassy or a consulate) certifies to the genuineness of the signature and the position of the person/official who has executed, issued, or certified (a copy of) a document.
Authentication service is also provided by Honorary Consulates.
Authentication is provided upon request of Austrian citizens and upon request of Non-Austrian citizens if the document is to be used in Austria (before the Austrian authorities).
- Authentication of private (e.g. agreements) and official signatures
- Authentication of transcripts and copies (stating that original and copy are identical)
Whether a legalization is required or not is solely determined by the Austrian authority where the certificate is to be used as evidence.
· The Embassy/Consulate does NOT provide translation services.
· The accuracy of a translation is NOT the responsibility of the Consulate.
· The Embassy/Consulate is NOT responsible for the content of a document.
· The person asking for authentication services must provide proper ID (e.g. passport).
Public documents are:
- documents issued by judicial authorities, including those emanating from public prosecutors, court clerks, and process servers (e.g. divorce decree)
- administrative documents (e.g. birth, marriage certificates)
- official certificates affixed to documents signed by persons in their private capacity, such as official certificates recording the registration of a document, notarial authentications of signatures, etc.
According to the relevant Austrian legislation (“Konsularbeglaubigungsverordnung – KBeglV §9”) official certificates from the Republic of Congo and South Sudan cannot be legalized at the moment (the Austrian authority where the certificate is to be used as evidence is solely responsible to check for the veracity of the facts certified).
Information on the legalization process for Ugandan documents:
The Embassy has had to learn that the prerequisites for legalization of official certificates in Uganda are no longer given, even though these documents have been legalized by the Ministry of Foreign Affairs of the Republic of Uganda.
Hence, the Honorary Consulate Kampala has stopped most “unverified” legalizations with the consent of the Austrian Embassy in Addis Ababa and legalization department of the Austrian Foreign Ministry.
Whether a legalization is required or not is solely determined by the Austrian authority where the certificate is to be used as evidence (therefore please double check there if a legalization is really requested under these circumstances).
If a legalization of certificates is required in a given case, the Honorary Consulate Kampala is willing to assist applicants by having certificates checked for the veracity of the facts certified before taking a decision if the certificates can be legalized by the Honorary Consulate Kampala or not.
Expenses arise as the Honorary Consulate Kampala is not in a position to carry out all verifications requested with their own staff but will regularly require that the Honorary Consulate draws upon the findings of counsels of trust and other trusted third parties to give them support in their decision making. The final evaluation if a legalization is granted or not is drawn up by consular officers of this Embassy and the Honorary Consulate Kampala.
Please be aware that only the 40 Euro (legalization fee) will remain with Austrian authorities and all other payment (depending on the required services from around 300 up to 1200 Euro) is used for the verification by Ugandan counsels of trust and other trusted third parties (lawyers) for their investigations carried out.
For further enquiries please contact the Embassy.